Finance

Accounting Services

• Accounting Services
• Accounting Code Manual (MFK)
• Cash Handling Policy 
• eDeposits
• General Ledger Decision Support
• Grant Accounting
• Monthly Close Calendar

College of Education Policy on Food, Entertainment and Recognition Purchases

Business meals and/or refreshments may be approved for reimbursement if the following conditions have been met:

there is a clear University purpose for incurring the expense that is documented in writing. If a meal is being requested, a description of why the University purpose could only be accommodated by meeting during the meal hour, and it should briefly summarize the goals and objectives of the meeting.

Entertainment, flowers and gifts may be approved for reimbursement if the following conditions have been met:

there is a clear University purpose for incurring the expense that is documented in writing.

Requests for payment or reimbursement require three approval signatures -- the person coordinating the event should sign, the DEO/Dept head, or designee, should approve the reimbursement, and the Dean or designee should approve the request before it is forwarded to Accounts Payable for processing.  These approvals may be obtained through email.

Following are examples of University purposes:

• business events
• retreats
• conferences
• recognition events
• recruitment and retention events
• training events
• new employee orientation
• outreach events

Faculty and Staff

• Employee Self-Service
• 2009-2011 AFSCME Contract
• University Benefits

Financial Integrity and Responsibility

• Financial Misconduct
• Ethics point web site
• The University of Iowa Financial Misconduct Reporting System

Graduate Assistantships

• Salary and Fringe

• Graduate Assistant Tuition Scholarship

In FY13 a minimum tuition scholarship of $3,950/semester ($7,900 per academic year) will be paid. The tuition scholarships will be applicable only for the academic year and do not apply during summer semester enrollment. The rates for the tuition scholarship are based on 9 semester hour registration and will be pro-rated for registrations less than 9 s.h.  The tuition scholarship applies to appointments of 25% or greater.

• Graduate Assistantship Availability 
• 2011-2013 COGS Agreement
• Sample Graduate Assistant Offer Letter 
• College of Education Graduate Assistant Policy (including eligibility and percent of appointment guidelines)

Information Management

• eForms
• Standard Report Review at the Unit/Department Level 
• Training Manuals and Resources

Payroll

• Payroll Department
• Academic Working Day Schedule 
• Fringe Benefit Rates
• Payroll Calendar including cutoff dates
• Payroll Voucher Instructions

Purchasing, Accounts Payable and Travel

• Travel Department
• Travel Manual
• ProTrav Electronic Attachments Training Guide
• Accounts Payable
• Purchasing Department
• Food Policy (from Operations Manual)

Questions or Suggestions

If you have questions or suggestions that you would like to share, please email Ann Farland, Director of Finance and Human Resources.